September 8, 2021

Optimum Employer Solutions is a professional employer organization (PEO) providing HR, benefits, payroll, and workers’ comp services to small and mid-sized clients across 47 states. Named for nine straight years to the Inc. 5000 list of America’s fastest-growing private companies, the company helps clients control costs, navigate administrative and regulatory issues, and offer affordable healthcare plans to employees. With that growth came complexity that the small accounting team at Optimum, headquartered in Santa Ana, Calif., was challenged to manage.

An entry-level QuickBooks system, hosted by a third-party network provider, couldn’t handle financial consolidation and intercompany transactions across Optimum’s multiple business entities. The accounting team was forced into hours of tedious manual work in Excel, while troubleshooting imbalances consumed even more time. Staff was forced to log in and log out of separate QuickBooks instances set up for each entity, and couldn’t easily track profitability by clients. The manual accounting workload only stood to grow as Optimum planned to add a third business entity.

Results with Sage Intacct:

  • Eliminated up to 50 hours in manual accounting work each month
  • Improved efficiency in closing the monthly books 3x
  • Gained on-demand insights for improved decisions, client service
  • Improved mobility and data

Read the Case Study