As a result of social distancing to slow the spread of COVID-19 (coronavirus), nonprofits are more reliant on technology than ever before to deliver on their mission through remote work. Measures to control and prevent the spread of the disease have increased the need for the integration of digital technology into all aspects of the organization. This can provide a number of new opportunities, but it also provides the possibility for additional security issues. Not only are there more ways to be attacked with the increased number of end-user points, cybersecurity breaches are constantly changing and hackers are becoming more sophisticated. Without proper cybersecurity and privacy considerations, the organization’s critical activities are at risk and the potential for reputational damage is real.
Smaller organizations are particularly vulnerable due to budget constraints and staff resources, but they can benefit from adopting proven best practices from their larger counterparts.
Successful Transition to Remote Work
Successful transition to remote work should include a combination of these elements.
Protection of Personal Data When Working Remotely
Take extra care that devices are not lost or misplaced, if a device becomes lost or stolen, you should take steps immediately to ensure a remote wipe, where possible.
Follow any applicable policies in your organization around the use of email. Use work email accounts rather than personal ones for work-related emails especially involving confidential or personal data. If you have to use personal email make sure contents and attachments are encrypted and avoid using personal or confidential data in subject lines.
It’s important to remember that data protection not only applies to electronically stored or processed data, but also personal data in paper records. If you’re dealing with records that contain special categories of personal data you should take extra care to ensure their security and confidentiality. You should only remove these records from their secure location unless it is strictly necessary carry out your work.
End-user Training and Awareness
End-user training and awareness is essential to the success of every cybersecurity program. While many organizations have employed spam filters, the best technology products still cannot stop every phishing attack. According to Verizon’s 2019 Data Breach Investigation’s Report, 94% of malware was delivered via email. Additionally, Symantec’s 2019 Internet Security Threat Report stated that, “65% of groups used spear-phishing as the primary infection vector.” With email being the main form of communication, it is critical to have continuous education for end-users. With an effective cybersecurity training and awareness program, all users are held to the same standard. This includes everyone from the C-suite and the IT department to anyone accessing the organization’s network resources.
Leveraging existing tools for maximum value
When organizations get serious about cybersecurity, the conversation typically starts with a well-publicized breach and/or introduction to an advertised product or service. Contrary to popular belief, you do not need to spend a lot of money to protect your organization. Start with reviewing the products and services already in use, and evaluate whether these existing solutions are being deployed to their full potential. For example, does your organization require password complexity? Does it require passwords change after a certain period of time? Is there a policy that will lock the account after a pre-set number of failed login attempts? Many existing security features are disabled for convenience but they can leave a large gap in your organization’s cybersecurity posture.
Implementation of multi-factor authentication
One of the best values among the services available for cybersecurity is multi-factor authentication. Multi-factor authentication requires a second confirmation of the identity of the person accessing the system. For it to protect the organization though, all entry points into the network must require this additional form of authentication. If your organization currently uses Microsoft Office 365, multi-factor authentication is included in your license. Otherwise, there are multi-factor solutions for purchase including Duo, RSA and Yubikey. A little research will go a long way to ensure your peace of mind that the organization’s network has protection.
Effective cloud security
You have moved everything to the cloud so your cloud provider now handles your organization’s cybersecurity. Not so fast! Even though Amazon Web Services, Azure or Google Cloud is supplying infrastructure as a service, your organization is still responsible for configuration and proper set-up. They will not manage your operating system updates, nor will they lock down your network. In addition, if your configuration is incorrect, your data can be open to anyone online.
Cloud services are complex and very powerful, but misconfigurations can be catastrophic. By default, newly created S3 buckets in AWS block public access, but this was not always the case. According to security firm Skyhigh Networks, 7% of all S3 buckets (storage in AWS) have unrestricted public access and 35% are unencrypted. Some of these storage buckets have intended unrestricted access, but a large number of customers are unaware that they are not protected. In addition, just because public access is initially blocked by default does not stop someone from changing the access level later.
The elements described above should be part of your nonprofit’s arsenal to prevent a potential cybersecurity breach and protect the privacy of your stakeholders. While this list is not all-inclusive, it can be a starting point to consider for any organization concerned about cybersecurity. Not only are these the best practices regularly employed as part of sophisticated cybersecurity programs, many of these elements may already be present in your organization and ready for deployment.
For more on this topic, including an overview of our cybersecurity scorecard, visit GRF’s Cybersecurity and IT Risk page. Additional resources on cybersecurity for nonprofits, including recent blog posts on the case for virtual chief information security officers and vulnerability scanning and penetration testing, are available on our Resources page. Interested in Enterprise Risk Management (ERM)? Visit our ERM in Nonprofit Organizations page and read about our partnership with NC State.
If you have questions regarding your organization’s security posture or your security policies and procedures, contact Melissa Musser, CPA, CITP, CISA, Principal, Risk & Advisory Services at email@example.com.
Melissa Musser, CPA, CITP, CISA
Principal, Risk & Advisory Services
Darren Hulem, CISA, Security+, PCIP
IT and Risk Analyst, Risk & Advisory Services