Paul H. Calabrese

Principal, Outsourced Accounting & Advisory Services


As a Principal in the firm’s Outsourced Accounting & Advisory Services group, Mr. Calabrese brings a successful track record of working with both nonprofit organizations and government contractors.

Mr. Calabrese has hands-on experience with the Uniform Guidance for Federal grants recipients including nonprofits, universities, hospitals, and state/local/tribal units of governments. His background and skill-set includes grant cost accounting, sub-recipient monitoring, preparation of over 100 indirect rates/NICRA for several Federal agencies, development of policies and procedures, medical management systems invoicing to state Medicaid agencies, and development of a toolkit for unit cost rates for Ryan White HIV AIDS HRSA awards. He has also developed grant and financial statement dashboards and performed outsourced CFO duties, annual budgets, cash flow projections, grant draws and budget monitoring.

His remarkable career includes positions with the Air Force Audit Agency, Defense Contract Audit Agency (DCAA), and three government contractors, in addition to 20+ years in public accounting. Mr. Calabrese’s extensive experience with the Cost Accounting Standards (CAS) and CAS disclosure statements, Federal Acquisition Regulation Cost Principals (FAR), and the Uniform Guidance for federal grants, positions him as a sought-after resource and consultant for all facets of federal government contract and grant cost accounting.

Mr. Calabrese has prepared over 40 incurred cost submissions for DOD and USAID. He has also provided indirect rate development, advance agreements, forward pricing reviews, fixed price, T&M and CPFF/CPAF/CPIF cost proposals, defective pricing, billing systems, contract close-outs, compensation, contract brief preparation, voucher reviews, provisional billing rates, SF 1408 audits and prep,  and preparation and reviews of DOD business systems for Accounting, Estimating, and Contractor Purchasing System Reviews. His experience also includes interfacing with DCAA and USAID with respect to audit resolution of questioned cost and findings. Paul has worked with law firms and litigation support on contract Request for Equitable Adjustments, Termination for Convenience, Delay Claims on the Quantum portion of the Settlement Proposal.

Mr. Calabrese is a prolific speaker on Uniform Guidance topics, making frequent presentations at seminars and conferences for GWSCPA, MACPA, IMA, NGMA as well as video webinars for BPN-ACPEN and webinars for GRF. Topics include indirect cost and rates per the UG, indirect rate development, pre- and post-award standards, overview of the 55 cost principals, time reporting, developing unit cost rates R/W, sub-recipient monitoring, building a nonprofit annual budget, procurement standards, annual budgeting and dashboards, grant budgets and monitoring, and Government Shutdown/Anti-Deficiency Act.

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Education and Certifications

  • B.S. in Business Administration (concentration in Accounting), George Mason University

Professional Affiliations

  • Institute of Management Accountants (IMA)
  • Maryland Association of CPAs (MACPA)
  • Greater Washington Society of CPAs (GWSCPA), Fellow and Past Chair,  Not For Profit Committee
  • National Grants Management Association (NGMA)

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